Job Description
The Campus Planning team is one of five broad teams in the Estates Directorate. Within Campus Planning the Engagement, Process and Systems team (EPS) is responsible for Customer Engagement, Business Processes and Systems to deliver a robust and consistent approach to stakeholder engagement and operational/business processes across the Estates Directorate.
The Business Process team within EPS is tasked with supporting the departments within Estates with the delivery of their departmental standard processes and their interface with Estates Standard Operating Processes such as P2P (suppliers, ordering, receipting and invoicing), journalling and basic finance operations and budget reporting/tracking. The team owns and maintains the Estates Standard Operating Processes. The team also owns the reporting tools for Board reporting within Estates and co-ordinates Estates wide reporting.
We are looking for two full time Senior Administrators to join the team who can demonstrate the following. You will:
- Have excellent organisational and time management skills
- Have the ability to ensure effective liaison and communication
- Have the ability to maintain administrative and financial records
- Have good customer service skills including good written and verbal communication for instruction and guidance
- Have accuracy and attention to detail Experience of working in a busy office environment within a financial/administrative role to include financial processes such as raising Orders, matching invoices to orders, processing invoices to obtain signoff.
- Have the experience of responding to enquiries and providing advice to a range of stakeholders
- Have the support the Estates Business units with a range of activities and responsibilities to ensure the smooth running on day-to-day spend.
- Have familiarity with online processes and web based systems and with standard office systems and procedures
- Be able to assist on the day to day portfolio of Estates Standard Operating Procedures (ESOPs)
- Be a team player and able to work under own initiative.
- Have experience of collating information for reporting purposes
Closing date: 29 November 2024
Interviews will be held: 11 December 2024
Informal Contacts
Contact Name: Jo Bisley
Contact Job Title: Engagement and Process Manager
Contact Email address: j.e.bisley@reading.ac.uk
Alternative Contact Name: Liz Evans
Alternative Contact Job Title: Head of Engagement, Process and Systems
Alternative Contact Email address: e.a.evans@reading.ac.uk
Candidates who do not already have permission to work in the UK should note that by reference to the applicable SOC code for this role, sponsorship will not be possible under the Skilled Worker Route. There is further information about this on the UK Visas and Immigration Website.
The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and champions LGBT+ equality. Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.
